Job Descriptions
Volunteer Job Descriptions: Overview
The Manchester Marlins Swim Team operates entirely with parent volunteers and
paid coaches. We have volunteers that coordinate the entire season and
volunteers for individual meets. In order to be successful, the Manchester
Marlins Swim Team REQUIRES your active support and participation in the
equivalent of THREE jobs per season. It takes a minimum of 40-50 people to run
each of the three home meets and we also are required to provide parent
volunteers at away meets. Below you can see both meet and non-meet related
volunteer opportunities, as well as managerial operations conducted by the swim
team managers.
Weekly Meet Operations: Announcer,* Clerk of Course, First Place Timer*, Kid Pushers, Lane Timers, Meet Set-up/ Clean-up*, Concessions*, Place Judges, Recorder*, Heat Ribbon Delivery*, Ribbon Writers, Runner, Scorer, Timers
* = home meets only
Meet Operations
(additional training required): Stroke & Turn Judge, TSA Representative, Recorder
Non-meet Operations: Ribbon Preparation, Team Photographer, Banquet
Director & Banquet Organization, Swimmer Awards, Trophies, Championship
Meet Chair
Please contact one of the swim team managers if you are interested
in earning volunteer credits outside of swim meets.
Managerial Operations: Hiring & managing of coaching staff,
overseeing all meet operations, sponsorship coordination, Treasurer,
Website/technology, Volunteer Coordinator
Weekly Meet Operations
| Announcer | Announce upcoming events, scores, records, etc. TSA has a script available for guidance. |
| Clerk of Course | Takes the swimmers from the kid pushers and organizes them behind the starting blocks prior to their events. Identifies the main event swimmers and puts them in the correct lanes and then assigns the lanes to all additional swimmers. |
| First Place Timer | Using a stopwatch, this volunteer times only the swimmer in first-place for the MAIN EVENT HEATS ONLY. |
| Heat Ribbon Delivery | Hand heat-winner and meet participant ribbons to swimmers as they exit the pool for all heats in individual events EXCEPT main event. |
| Kid Pushers | Keeps track of younger swimmers and moves them to the Clerk of Course in time for their events. |
| Meet Set Up/ Clean Up | Volunteers will arrive one hour before the meet start to assist the coaches in setting up lane ropes, flags, chairs, boundary ropes for the event. Volunteers will also help set up sound system for announcements and the tented areas for both teams coaches. |
| Concessions | Prior to the home meets, the Concessions Chair will determine what concessions we will sell and will place all orders, will coordinate all concession donations and and ensure all food and drinks are on site. Will coordinate volunteers to staff concession stand and will handle all financials with MSRC Treasurers. Volunteers will also ensure that cooler is filled with water/drinks, pass out drinks to all volunteers (for both teams) throughout the meet, and refills the cooler as needed. |
| Order of Finish Judge (OOF) | Watches main event finishes and records the order of finish MAIN EVENT HEATS ONLY. Works along with OOF Judge from Opposing Team to determine and record places 1-6. Order will be confirmed at scoring table using times if there is an issue. |
| Ribbon Writer | Records main event information on place ribbons via either handwritten or printed labels. Works in coordination with ribbon writers from visiting team. Usually done after the meet. |
| Runner | Picks up OOF Judge records and DQ slips from meet officials during the meet and delivers them the Meet Administrator. Will work with and get guidance from the Recorder. |
| Scorer | Responsible for recording place finishes from the event and disqualification slips and scores on the score sheet. Usually done by Meet Administrator. |
| Timers | Time all swimmers in one lane. FOR 2024 WE WILL BE USING STOPWATHCHES AND CLIPBOARDS WITH HEAT SHEETS. You may be utuilizing another timing system if we are visitors or if a visiting team requests to bring their automated system. In that case you will be trained prior to the start of the meet. Prior to the meet the head timer will provide all instructions. |
Meet Operations: Additional Training Required
| TSA Representative | TSA reps officiate the meet. One TSA Rep from each team will ensure TSA rules and guidelines are followed. Any disputes will be solved by the two TSA Reps on deck. TSA rep will communicate with TSA Reps from opponents prior to the meet to set expectation for meet logistics (parking, food, etc,) and will ensure all meet times are scored and finalized in Meet Maestro. They will close out the meet with the opposing TSA Rep, thanking them for their participation, etc. |
| Stroke and Turn Judges | Monitor all main events to ensure legal starts, turns, strokes, and finishes are executed by the swimmers during the meet. Additional training required to be a Stroke and Turn Judge. |
| Meet Adminstrator | New position created for 2022. Responsible for all meet data- the team website, online registration, coordination with between Swimtopia, Meet Maestro and Swimmingly. Responsible for all Team Records. Full description is a work in progress and will be developed over the season. |
Non-Meet Operations
| Team Photographer | Take photos at all meets, and some practices. Maintain, and manage Shutterfly website for parental viewing of photos. Possibly provide a picture slide show at end of season party. |
| Banquet Chair | Organization of the end of season banquet. |
| Swimmer Awards & Trophies | Coordination of awards presented at the banquet. 1) Coaches Awards: MVP and Most Improved for each age group and gender along with 5-6 overall Coaches Awards to be awarded across all age groups. The Sam Hopper Award (for a younger swimmer) and The Marlin award (for an older swimmer) are determined by the Coaching Staff. 2) Trophies - all swimmers receive a participation trophy. Research, order and pick up trophies for the banquet. |
Managerial Operations - Swim Team Managers
The swim team managers are involved in (directly or by delegating to a Chair) the following:
- Hiring & managing of coaching staff
- Interfacing with visiting teams (TSA Rep)
- Overseeing all meet operations
- Coordinating sponsorships: contacting local businesses to secure financial sponsorships to support swim team operations
- Treasurer responsibilities including accepting and managing deposits of registration fees and sponsor donations, maintaining the budget, and managing reimbursements
- Coordination of all volunteers
- Many, many other tasks such as ordering caps, ribbons, setting up team suit, etc.
THANK YOU TO ALL OF OUR VOLUNTEERS !
Use the "Meets& Events" Calendar to RSVP for Meets/Events and Sign Up for Volunteer Jobs:
- Please Login using your email and password in the upper right corner.
- Click on the GREEN MEET ENTRY, RSVP, and/or JOB SIGNUP Buttons for each calendar event, follow the prompts, and save your responses.
